Category: Training

Expect up to 20% of people on your project to be ‘problematic’…

Posted on by The Information Badger in Delivery, Information Technology, IT Project Management, Leadership & Management, Learning, Training

After completing a couple of IT project leader roles early in his career, the Badger’s employer sent him on the company’s 3-day residential Project Management training course. In those days, attendance on the course was seen as a stepping stone to career advancement within the company. The Badger, however, wasn’t convinced about Project Management as a career path. He’d also heard that the course focused mainly on ‘processes’ rather than leadership. His boss, however, was adamant that the Badger attend, and so reluctantly he complied and joined ten others drawn from across the company in a small hotel in the Chilterns. The course’s focus was, indeed, mainly on Project Management processes, but it was quickly apparent that its real value was in providing an environment for attendees to share their experiences and learn from each other.

At the end of one afternoon, a guest speaker – the company’s most senior and experienced Project Manager (PM) – gave a formal talk and then took questions. They stayed for an evening meal with the attendees and subsequently adjourned to the bar to continue conversations. They were impressive, relaxed, and keen to pass on their knowledge. They communicated many insightful nuggets gleaned from their experience, and the Badger’s found many of them to have been valuable reference points throughout every facet of his working life. Process is, of course, important in delivering projects of any kind, but the most significant  and memorable learning points from this particular course were not from formal sessions, but from this senior PM’s experience and the experiences of the other delivery people attending.

One insightful nugget from the senior PM was: ‘Expect up to 20% of those on your project to struggle, underperform, or have questionable capability and character. Act to reduce that percentage but recognise it will never be zero.’ From the Badger’s experience since,  IT projects operating well will always have ~10% of the project complement that fall into the senior PM’s categories. The reasons why range widely from personal crises, and character, personality, and behavioural flaws, through to poor skills, inadequate management, training, or simply mismatched skills for the specific role. These people can drain management time and impact project morale and so it’s essential to strive to keep this component of a project’s complement at a sensible level.

The senior PM’s insightful nugget embodies an underlying truth, namely that in any group of people there’s always a portion who are ‘problematic.’ This is as true for a project group as it is for a group of business managers, a group of politicians, and even a group of world leaders! The next time you observe,  engage with, or simply watch media content of a group of people, have some fun deciding what percentage are in  the ‘problematic’ category. It can be fun and therapeutic…but be warned, it can also be depressing if it’s a group of politicians…

Victima non sum; victor sum…

Posted on by The Information Badger in Information Technology, Meetings, Opinion, Psychology, Training

It can be perplexing when you encounter someone in an organisation who seems to take great joy in causing you discomfort or embarrassment. There are, of course, meetings in any organisation that can be challenging because you are accountable for a project or business stream (for example), but these are usually conducted professionally and respectfully rather than with a primary objective to enjoy personal discomfort and embarrassment. It’s inevitable, however, that you will sometimes encounter an individual who enjoys creating discomfort and embarrassment as part of exerting their dominance. It’s an unpleasant dynamic to experience, especially in front of others, but it’s a dynamic that can reveal lots about the perpetrator.

Why do some individuals clearly enjoy making others uncomfortable and embarrassed? Well, they often have an underlying insecurity and use the creation of discomfort and embarrassment to exert their dominance, control, and superiority. Sometimes they use it as a pre-emptive defence against being embarrassed themselves. Sometimes, of course, they just lack emotional intelligence and are completely oblivious to the impact of their behaviour! As the popularity of reality TV shows illustrate, enjoying the discomfort of others is not unusual because drama draws attention.

How do you handle someone who enjoys making you feel uncomfortable or embarrassed? Firstly, draw on any assertiveness training you’ve had. It can be very helpful. Secondly, trust yourself. Take a deep breath or two, don’t get flustered, speak calmly and thoughtfully, and don’t be defensive. This helps preserve your dignity and shift the power dynamic. Thirdly, assert your boundaries. Signal that you will not tolerate interactions that you feel are malicious, unnecessarily personal, or bullying. Don’t be frightened of getting up and leaving the interaction if necessary.

The Badger was recently approached through a mutual acquaintance to meet two directors of a small company who were seeking advice about addressing problem IT projects. One, the CEO, was a gruff, volatile, egotistic character who belittled the Badger’s experience and ridiculed every answer he gave to questions. The Badger became uncomfortable, embarrassed, and – yes – quietly angry. The CEO tabled the monthly financial status numbers for a project and asked for a comment. The Badger glanced at it and said the project was failing! ‘Rubbish’ riposted the CEO. The Badger calmly rose from his seat, uttered ‘victima non sum, victor sum’, and ended the meeting.

The other director left the room too, apologized for the CEO’s behaviour, and asked how the Badger knew the project was failing. The Badger explained. It transpired that everyone knew it was failing, apart from the project sponsor, the CEO, who was in denial! The Badger declined the director’s plea to become their advisor. Just remember, when someone enjoys making you uncomfortable or embarrassed, keep calm, trust yourself, and keep ‘victima non sum, victor sum’ – I am not the victim, I am the victor – in mind…

Getting an IT job if you have Asperger Syndrome…

Posted on by The Information Badger in autism, Human Resources, Information Technology, Leadership & Management, Psychology, Recruitment, Training

Everyone has unconscious bias because it’s an inherent part of how our brain works. Unconscious bias stems from our brain’s natural tendency to categorize and make quick decisions based on our experiences, culture, and upbringing. Mature companies know about unconscious bias and draw attention to it in their staff training programmes, especially those relating to the interviewing, management, and leadership of people. They know that awareness of unconscious bias is important to ensuring that individuals make good, properly objective, decisions. Unconscious bias often raises its head during the interviewing and recruitment of new staff, but most companies emphasise their fair treatment of people with a disability during these processes. But is that actually the reality?

The son of one of the Badger’s long-standing friends was made redundant 8 months ago and they are still working hard to find new employment. They have Asperger Syndrome, a development disorder considered to be on the mild end of the autism spectrum. Before redundancy, they worked for more than a decade at their employer’s data centre as a software developer, technical whiz, and go-to technical problem-solver. They were made redundant as a result of a takeover by a bigger company. This led to the closure of the data centre which was on a small business park now to be developed for housing. What’s made the Badger’s nose twitch is the difficulty that someone with Asperger’s, excellent IT skills, a good work record, great experience, and a strong desire to continue working is having because, as they describe it, ‘I never seem to get through the front-end recruitment processes to talk to anyone who can appreciate my IT technical skills and experience’.

One of many powerful points in last year’s Buckland Review of Autism Employment  is ‘Despite their wish to work, the latest official statistics show that only around 3 in 10 working age autistic disabled people are in employment, compared with 5 in 10 for all disabled people and 8 in 10 for non-disabled people’. Unless you are Elon Musk, who revealed in 2021 that he has Asperger Syndrome, the odds of getting employed when you have the condition are not high. Unconscious bias in companies or individuals will never be fully eradicated, but the Badger senses that there’s something in modern recruitment processes that don’t give those with Asperger a proper chance. For all the positive messaging from companies about diversity and fairness, the reality seems different.

Today’s world needs those with proven IT skills and a strong work ethic whether they have Asperger’s or not. Something seems amiss, and the Badger has the words uttered by a speaker at a training course he attended many years ago rattling around in his mind, namely ‘A disability isn’t a barrier to working, discrimination is’. The words seem as true today as they were then.

An inspiring, impressive, and heartwarming moment…

Posted on by The Information Badger in Education, Information Technology, Learning, Software, Training

Take a moment. Think about the most inspiring, impressive, and heart-warming moments that you’ve experienced during your career. Does one immediately come to the fore more than others? The Badger’s experienced many inspiring and impressive moments over the decades, but far fewer that were inspiring, impressive AND heart-warming! The one moment that is always the first  comes to mind meeting these three criteria was the witnessing of a speaker at a technical conference overcome their stage-fright and public-speaking demons to receive a standing ovation from the audience.

The young Badger had attended the conference, about novel software design practices, to give one of many twenty-minute presentations to the ~350-person audience from across industry. His presentation went well, ostensibly because he was well prepared and had lots of previous public-speaking experience from presenting at large conferences during his academic days. On returning to his seat afterwards, the Badger felt that usual human reaction of being both pleased and relieved! The next presenter was another youngster. As they took to the stage and walked to the lectern, their hands were visibly shaking, but what unfolded was more than just the initial nerves most people experience in such situations. What unfolded was, in its own way, awesomely inspiring, impressive, and heartwarming!

The speaker introduced themselves. Thereafter their body perpetually quivered, their voice trembled and incessantly faltered, and their presentation delivery fragmented with long pauses between sentences and often between individual words. It was obvious that the audience found the situation uncomfortable, and after ten minutes one of the conference organisers approached and quietly asked if the speaker was okay and would like to end their presentation immediately. The speaker insisted on carrying on and did so overrunning their allotted time by 50%. On closing their presentation, they apologised to the audience for their nervousness, thanked the audience for their patience and understanding given that they had never presented to so many people before! As they left the stage the whole audience gave them a standing ovation.

The speaker’s dogged determination to complete their presentation in the face of their inexperience and rampant nervousness was inspiring. The fact, as the Badger learned talking to them afterwards, that they had consciously put themselves in that uncomfortable situation because ‘it was necessary’ in order to improve and have a good career, was impressive. The audience standing ovation was heartwarming because it demonstrated our inherent human empathy and respect for ‘those that try’. For the Badger, the moment also highlights that we all have weaknesses and that facing up to them by doing the right thing with dogged determination, and resilience in the face of personal discomfort, builds respect and demonstrates the ‘right stuff’ required to be successful. What happened to the speaker? They ultimately became a senior executive at an international corporation, and a much sought after keynote speaker at international conferences!

When there’s a new sheriff in town…

Posted on by The Information Badger in Business, Change, Human Resources, Information Technology, IT Project Management, Leadership & Management, Training

‘The lunatics have taken over the asylum’. No, that’s not a jab at the world’s leaders, often hyper-wealthy and drunk on power and their own egos, it’s what a young Badger thought many years ago when his employer appointed a new Chief Executive from outside the company. Soon after their arrival, the new CEO appointed more outsiders to  key leadership roles. Unsurprisingly, most of them had worked for the CEO before. The workforce quickly grasped that the ‘new sheriff in town’ and their ‘deputies’ were intent on rapidly and ruthlessly making their mark.

At the time, the Badger was leading his very first systems/software development project. The rationale for the rapid changes made by the new CEO seemed unfathomable to someone who was completely focused on delivering his project. Looking back decades later, having accumulated wide-ranging business and delivery experience, it’s clear the company needed change to sharpen its commercial and financial focus. Indeed, the CEO changed it for the better in these respects, but to the detriment of a great embedded workforce culture that was exceptionally team oriented. Wariness and distrust of the new sheriff and their deputies spread through the company, especially when the scale of the salaries, bonuses, and share options being paid to the new leadership became public knowledge.

The Badger’s respected and long-standing line manager at the time supported the need for change. They were, however, vocal in their dissent about the new CEO’s approach and the chaos it caused. They confided to a number of direct reports, including the Badger, that they expected the new sheriff,  who was ruthlessly intolerant of anyone with the temerity to challenge the changes being promulgated, to exit them from the company. They were right. Within a few months, they left the company having signed a compromise agreement. On their last day at work, they gave the Badger two pieces of advice, namely, ‘When you deal with any CEO or senior executive consider them to be psychopaths until you’re sure they’re not’, and ‘Remember that any CEO or senior executive will be your friend, until it suits them not to be’. These struck a truthful chord which caused the young Badger to learn about the actual characteristics of a psychopath! (In simple terms these are summarized here, for example). Furthermore, these words of wisdom triggered the Badger to learn more about human behaviour and to use that learning to good effect throughout the rest of his own delivery and leadership career.

And that’s the key message from this item. If you have an opportunity to learn about the rudiments of human psychology, then take it and use what you learn when interacting with, and observing, others. His line-manager’s advice stood the Badger in good stead over the years. Keep it in mind, especially when there’s a ‘new sheriff’ with a new set of ‘deputies’ in town intent on change…

Knowing when to speak up, and when to stay silent…

Posted on by The Information Badger in Business, Human Resources, Information Technology, Leadership & Management, Learning, Training

People attend meetings in their work environment on a daily basis. Moans about the time meetings take up and their encroachment on an individual’s productive work activity were commonplace during the Badger’s career, and they still are today. That’s hardly a surprise because meetings are a key element of the operational rhythm at every level of an organisation. Meetings are crucial for decision making, sharing important information, problem solving, innovating, building and maintaining relationships, aligning people with expectations, and holding people accountable for achieving goals. That’s why training in meeting-related skills is usually a prominent feature within enterprise training programmes.

Meetings can be gatherings of people in the same room, video or telephone conferences, or hybrid setups involving all of these at the same time. The Badger’s attended a huge number over the years, so what’s the most important thing he’s learned from doing so? This very question was, in fact, recently asked by a family member while bemoaning ‘interminable meetings’ in their own workplace! The Badger’s answer was simply this – know when to speak up, and when to stay silent. It’s something he learned early in his career from participating in a difficult meeting about a failing project.

The meeting had client and supplier representatives in the same room to decide on the future of the project. The Badger was present because he was part of the supplier’s team trying to fix the project and its commercial difficulties. The client and supplier leads, both experienced in dealing with troublesome situations, engaged in a direct but business-like manner. One of the client’s team, however, frequently interjected with vitriolic and negative comments which rankled with some of the Badger’s colleagues, one of whom responded in kind every time. That is until a senior colleague prodded them and whispered, ‘shut up, keep quiet, listen and watch’. The meeting eventually ended with an agreed way forward. In the debrief afterwards, the supplier’s leader pointedly told the team that ‘We all have two ears, two eyes, and one mouth. Use them in meetings to listen, watch and speak in that proportion’. They are wise words.

Knowing when to speak up and when to stay silent is an important skill, particularly in difficult and important meetings. Being a good listener, a good observer of participant  body language, and having good control of the urge to speak for the sake of it are important competences for face-to-face meetings, video and teleconferences, or hybrid meetings alike. Knowing when to stay quiet and when to speak is a good discipline and a trait of good managers and leaders. Remember, while every meeting has a mix of different personalities, the smartest and most influential person present isn’t necessarily the one doing all the talking. It’s often the one doing the watching, listening, and being careful about when they speak and what they say…

A first-time Project Manager and scrutiny…

Posted on by The Information Badger in Delivery, Information Technology, IT Project Management, Leadership & Management, Processes and Practices, Project Management, Risk, Training

In times or yore, a young Badger was appointed to lead a new project developing software for an important client. It was his first time as a Project Manager! After six months, however, the Badger seriously doubted his suitability for the role. The initial enthusiasm, excitement, personal glow and motivation from knowing that your boss believes you have what it takes to be a Project Manager had been replaced by gloomy self-doubt. The project was on track, the team members was working well, and the client was happy, so what was the problem? Put simply, the Badger felt bogged-down with – in his view – unnecessary company bureaucracy and intrusion that encroached more and more on the time to lead the project.

In those days, all company employees had ‘a counsellor’, an experienced person outside the employee’s immediate chain of command, who acted as both a mentor and an independent performance appraiser. Employees met their counsellor formally twice a year, and one such meeting happened to be around six months after the start of the Badger’s project. At this meeting, the Badger shared his bureaucracy and intrusion misgivings and whether he was suited to a Project Management career path. His counsellor chuckled and said ‘Everyone initially struggles with scrutiny in their first leadership role because no one likes to be scrutinised. First-time project managers often underestimate the scrutiny that goes with the job!’ The counsellor was right. What the Badger labelled as unnecessary company bureaucracy and intrusion was largely the scrutiny that‘s part of good corporate governance and operational control.

The counsellor emphasised that embracing scrutiny was important because it builds trust and provides assurance that nothing is being hidden, whereas resisting it creates suspicion, distrust, and even more scrutiny! As an aside, they observed that the level of company scrutiny experienced can be a qualitative indicator of a company’s health, because the absence of it implies anarchy and ultimately company failure. Overbearing scrutiny of everything all of the time, on the other hand, suggests organisational constipation, risk aversion, stifled creativity, and likely underperformance compared with rivals in the market. The counsellor concluded with ‘As a Project Manager, you are actively managing your client and your team, but you must also actively manage your company scrutineers and their agendas’. Over subsequent years as a Project Manager that is exactly what the Badger did!

The Badger’s IT delivery career eventually took him into a senior, company-wide, delivery and business role that included being a scrutineer! Most of the first-time Project Managers he encountered as a scrutineer were better trained and supported and embraced scrutiny positively. Experiencing them trying to influence and manage the Badger was always fun, because when you’ve been in delivery for decades you know all the Project Manager’s angles and how not to be defected from your agenda!

Leadership; never, never, never give up…

Posted on by The Information Badger in Information Technology, IT Project Management, Leadership & Management, Life, Psychology, Training

In May 1940, Winston Churchill became Prime Minister to lead the nation through World War 2. As this old item on leadership highlights, he was a ‘chubby, stoop-shouldered, funny faced man…and political has-been’ whose career in politics had been patchy. Nevertheless, his leadership proved to be just what the nation needed. On this death, his state funeral on 30th January 1965 was watched on television by over 350 million people around the world.  Televisions and global communication at the time was, of course, rudimentary compared with the norm today. A very young Badger was among that TV audience, watching black and white pictures of the funeral with his parents on an old Bush television with thermionic valve circuitry in the corner of the sitting room.

Little was said, but at one point the Badger’s sombre father leant over from his armchair and said ‘Son, remember Mr Churchill’s words – never, never, never give up. They’ll  stand you in good stead through life’. Those words have never faded in the Badger’s memory, and they came to the fore again last weekend when a visiting cousin asked the following over a family meal – ‘Do you think your career as a leader was due to being born a leader, or due to the training you received?’  The Badger told his cousin, a talented artist, that it was both, and that although much is written about the attributes needed to be successful leaders (just Google the subject), there’s no simple answer to whether leaders are born or trained. Psychologists signal that leaders are born with some relevant attributes but always need training to develop others.

An entertaining discussion unfolded, and we chortled when the Badger’s wife noted that Winston Churchill was evidence that you can’t tell if someone is a leader from just the way they look! The Badger’s cousin was interested not only in the Badger’s view of key leadership attributes gleaned from his experience in the IT industry, but also whether they derived from inherent personality or training. The Badger quickly summarised his view of the most important leadership attributes as integrity, rationality, objectivity, an ability to remain positive with a ‘can do’ attitude in the toughest of circumstances, and a focus and determination to get things done in a way which energises others. The Badger added that he felt these attributes come from personality and normally come to the fore from being exposed to new or challenging experiences in life and at work. If you are never exposed to new things, then you’ll never know if you can be a leader! Training alone never makes a successful leader.

Remembrance Day is a few days away. Churchill’s leadership is an apt reminder that you can be a leader and handle any difficult situation if you have an inherent personality and mindset which has ‘never, never, never give up’ at its heart.

Listening, selective hearing…and hidden motives

Posted on by The Information Badger in Business, Learning, Training

Decent leaders and managers know that listening is important to keeping their team engaged, spotting problems, picking up on trends, and gaining the insights and information needed for success. Listening skills featured in many of the training courses the Badger attended throughout his IT career, and the maxim ‘you have two ears and one mouth, and you should use them in that ratio because you learn more when you listen than when you talk’ has served him well over the years. The best bosses have listening as a core capability, but it cannot be assumed that every boss or person in a position of influence or power hears the key points in what they are told. Why? Because they’re human and often have ‘selective hearing’ and hidden motives.

Early in his career, the Badger’s boss asked him to covertly assess a dysfunctional, over-running project. Whatever the Badger reported back would, apparently, help the boss make difficult decisions on what next steps were in the company’s best overall interest. In the subsequent one-to-one meeting to convey the findings, the Badger summarised  the project’s status and articulated three key recommendations. The boss listened closely, seemed appreciative, and said the input would be considered overnight and factored into their decision making. They asked to meet with the Badger again the following afternoon.

This follow-up meeting proved memorable. The boss seemed to have a completely different recollection of the previous day’s meeting! They gave the Badger a hard time, and the atmosphere became very tense when the boss claimed the Badger hadn’t made any recommendations the previous day! Horrified, the Badger briefly wondered if his boss was right,  but quickly decided otherwise. The boss took a telephone call which ended the meeting prematurely. On returning to his desk, the Badger concluded that his boss either hadn’t really been listening in the first meeting or was prone to ‘selective hearing’.

Travelling home that evening, the Badger thought – uncharitably  – that his boss had lost his marbles, was not quite the full shilling, or had become one sandwich short of a picnic. The next day, however, provided an answer – the Badger’s boss announced they were leaving the company! The boss knew they were departing all along, which made the problematic project someone else’s problem. Their hidden motive in dealings with the Badger was to simply to go through the motions of  quasi-business as usual dynamics in order to heighten the surprise and impact of their imminent departure announcement.

The Badger learned an important lesson. In one-on-one meetings, the person you are talking to may have good listening skills, but always assume they will have some ‘selective hearing’ and a hidden motive. Appreciating this helps you to prepare and manage a discussion to get the outcome you want.

Everyone is a salesperson…

Posted on by The Information Badger in Business, Delivery, IT Project Management, Project Management, Training

One day, early in his IT project delivery career and during a meeting considering a meaty problem threatening his project’s progress, the Badger’s phone rang. The call went unanswered. The caller, the Badger’s line manager, left a voicemail asking for a call back. On returning the call, they explained that business with a new client was being developed, and that they wanted the Badger to visit the client with one of the sales team to help the client understand the company’s delivery credentials. The Badger grumbled, but the only acceptable response was to agree.

A couple of days later, the Badger and the salesperson met for the first time in a coffee shop an hour before the client meeting. The salesperson confirmed that the objective of the meeting was to build client confidence in the company’s technical and delivery capabilities, and, if asked, to provide an insight into delivering complex projects and programmes from personal experience. The client meeting proved positive and friendly, and afterwards the Badger returned to his project satisfied with how things had gone.

Two days later, the salesperson called to tell the Badger that he was sold to the client to run one of their major programmes commencing the following week! A fuming Badger immediately rang his line manager and angrily questioned their and the salesperson’s integrity. Clearly taken aback and embarrassed, the line manager was adamant that there had been no intent to sell the Badger to the client. Their annoyance with the salesperson was extreme and they divulged that there’d been previous issue with the individual over-stepping their authority. Things were resolved quickly. The line manager demanded an explanation from the salesperson who simply said they’d capitalised on ‘an immediate and irresistible opportunity’ that had arisen after the meeting. They left the company a month later, but the incident bolstered the Badger’s negative view of salespeople at the time.

The Badger’s project completed a few months later, and the line manager assigned him to a role in his business management team. During this assignment, the Badger learned that most salespeople are professional, focused, hardworking, and have high integrity – just like delivery people – and that siloed functional mindsets were counterproductive because everyone works for the same company. The Badger also learned that delivery people at all levels of experience should never think they aren’t also salespeople, and that recognising potential business opportunities must be an essential part of their psyche. Business opportunities present themselves to people in all positions, not just to a dedicated sales team, and a company will succeed more when people recognise these opportunities and feel empowered to take some action, even if it’s just telling the sales team! The old cliché ‘everyone’s a salesperson’ isn’t just a mantra, these days it’s a truism in both our personal and work lives.